Aesthetics and med spas in Houston
AI receptionist and online booking for Houston med spas.
When your team is with a client, calls ring out and new clients book somewhere else. We set up calls, booking and follow-up so that stops.
Who is this for?
- Medical spas
- Skin care and aesthetic clinics
- Advanced estheticians
- Acne and laser clinics
- Facial studios
- Cosmetic dermatology practices
Across Houston: in person in northwest Houston, by video call anywhere else.
Where it slips
Where bookings slip, and what we set up for each.
Calls ring out during treatments
Most callers do not leave a message. They call the next clinic.
Calls answered when you cannot pick up, and a text back to every missed caller.
Consults that go quiet
A good consult, then nothing, and the client drifts away.
Follow-up after every consult, in your voice, until they book or say no.
No-shows on long appointments
An empty chair for a laser or injectable slot is expensive.
Reminders timed for each treatment, easy rescheduling, and open slots offered to the waitlist.
Next sessions nobody books
Series and memberships lapse when rebooking depends on memory.
A rebooking text when each client's next session is due.
Also there when you want them: review requests, online intake and consent forms, and a plain monthly report.
A Tuesday at the front desk, once it is set up.
Example- 10:15 amA new client calls while everyone is in treatment. She gets a text back right away and picks a consult time.
- 2:30 pmYesterday's consult gets a friendly follow-up with a link to book the treatment plan.
- 6:00 pmTomorrow's laser clients get their reminder. One reschedules with a tap, and the waitlist fills the slot.
- 8:40 pmA client from six weeks ago hears that her next session is due, and books it from her phone.
Patient privacy, planned in.
Health details stay out of tools that should not hold them, and we use vendors that sign a business associate agreement where one is needed. Your compliance stays yours to confirm with your advisor.
Common questions
Questions med spa owners ask us.
Can an AI receptionist book treatments for my med spa?
It answers common questions, takes the caller's details and books open slots where your booking software allows. Anything clinical goes to your licensed staff, and you hear it before it goes live.
Will this work with the booking software we already use?
Often, yes. We check what yours allows before promising anything. If it cannot connect, we tell you and suggest a workaround.
Will this replace my front desk?
No. It takes the repetitive calls, reminders and follow-up off the desk, so your team can focus on the client in the room.
Do you work with med spas outside Houston?
Our focus is Houston: in person across northwest Houston, by video call anywhere else. Elsewhere in Texas, ask and we will tell you honestly whether it makes sense.
Keep reading
Want to know where your bookings slip?
Ask for the free look-up. We check your calls, replies and Google listing, and tell you straight.